Built for private K-12 schools
Parent-teacher conferences,
scheduled in minutes
PTC Scheduler lets families book their own conference times online. Your office stops fielding phone calls and rekeying paper forms — and every teacher gets a clean, confirmed schedule.
- 14 days free
- No credit card required
- Cancel any time
- Slots generated in one click
- 500+Slots generated in one click
- Double-bookings possible
- 0Double-bookings possible
- Typical setup time
- 30 minTypical setup time
- Parent accounts required
- NoneParent accounts required
Trusted by private K-8, parochial, and independent high schools
The conference season problem
Two weeks of coordination, or one link
Most schools still run conferences on paper and goodwill. There is a better way to spend your front office’s time.
The old way
Paper forms, phone tag, manual coordination
- Sign-up sheets sent home in backpacks, half of which never come back
- Front office staff playing phone tag to fill and re-fill open times
- A master spreadsheet that one person maintains — and everyone else guesses at
- Double-booked teachers discovered the morning of conferences
- Handwritten reminder slips and last-minute calls home
The PTC Scheduler way
One link, booked by parents, tracked in real time
- One booking link shared in your newsletter, email blast, or portal
- Parents choose their own time from what is genuinely still open
- Every teacher’s schedule builds itself as bookings come in
- Real-time availability makes double-booking structurally impossible
- Confirmation emails sent automatically with teacher, room, and time
Everything you need
Purpose-built for conference season
Not a general-purpose calendar tool bent into shape. Every feature exists because a school administrator asked for it.
Self-service parent booking
Families pick their teacher and time from a public link. No accounts, no passwords, no calls to the front office.
Instant slot generation
Enter your dates, hours, and appointment length. Hundreds of slots across your entire faculty are created in one click.
Teacher scheduling by room and grade
Assign each teacher a room number and grade level so parents always know exactly where to go and who they are meeting.
Automated confirmation emails
Every booking sends a confirmation with the teacher, room, date, and time — so nobody has to chase down a paper slip.
Real-time availability
Slots disappear the moment they are taken. Two families can never end up booked into the same appointment.
Multiple conference events
Run fall and spring conferences, lower school night and upper school night. Each event has its own dates, teachers, and booking link.
How it works
From sign-up to a full schedule in three steps
- 1
Create your school
Sign up with your school name and choose a custom URL. Your admin dashboard is ready immediately — no setup call, no implementation fee.
- 2
Add teachers and build your event
Enter your faculty with room numbers and grade levels, then set your conference dates, hours, and appointment length.
- 3
Share the booking link
Send one link home in your newsletter or email blast. Parents book themselves, and your schedule fills in front of you.
“We used to block off three weeks of front office time for fall conferences — printing forms, collecting them, and calling families who never sent one back. This past October we sent one link on a Monday and were fully booked by Thursday. Our teachers walked in with a printed schedule and knew exactly who was coming.”
Margaret Reyes
Head of School
St. Aldric’s Academy
Independent · K-8
Pricing
One plan. One price. No surprises.
No per-teacher pricing, no per-booking fees, and no implementation charges to justify to your business office.
School Plan
Everything one campus needs, all year long.
$39/month
Flat rate, billed monthly. No annual commitment.
- Unlimited teachers and staff
- Unlimited conference events
- Unlimited parent bookings
- Public self-service booking page
- Automated confirmation emails
- Full admin dashboard and exports
14 days free, no card required. $39/month after. Cancel any time.
- No setup fee
- No contract
- Full data export
Questions
Frequently asked
- Do parents need to create an account?
- No. Parents open your booking link, choose a teacher, and pick an open time. Nothing to download, no password to reset, and no support calls to your front office.
- Can we run conferences for more than one division?
- Yes. Your school can create as many conference events as you need — lower school night, middle school night, upper school night, fall and spring — each with its own dates, teachers, appointment lengths, and booking link, all from your school's dashboard.
- What happens when two parents want the same time?
- Availability updates in real time. As soon as a slot is claimed it is removed from the booking page, so double-bookings are not possible.
- How long does it take to get set up?
- Most schools are ready in under thirty minutes. Add your teachers, define your conference window, and slot generation handles the rest of the calendar for you.
- Is there a contract or setup fee?
- Neither. PTC Scheduler is $39 per month with no implementation fee and no annual commitment. Start with a 14-day free trial and cancel any time.
Still have a question? Start a free trial and see it with your own roster.
Ready when you are
Give your front office conference season back
Set up your school, add your teachers, and share one link. Try PTC Scheduler free for 14 days — no credit card, no contract, no implementation call.
- 14-day free trial
- No credit card
- Cancel any time